K9 Rescue International treats your personal details with care and respect of your privacy. This policy sets out how K9 Rescue International uses your information to help further our work in protecting animals from maltreatment, cruelty and suffering.
Effective date: June 01, 2022
Who we are
This policy covers all personal information collected by K9 Rescue International, charitable company number 14023384, registered office 71-75 Shelton Street, Covent Garden, London, United Kingdom, WC2H 9JQ
K9 Rescue International is the data controller responsible for keeping your data safe and using it wisely.
Web and Cookies
What information we collect about you
We may collect personal information about you. We only collect sensitive information about you when there is a specific reason to do so, and with your consent, or where we have identified an alternative valid legal basis.
K9 Rescue International may collect personal information for various purposes to provide and improve our Service to you.
Types of data we collect
While using our website service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you, that may include, but is not limited to:
Your taxpayer status so we can claim Gift Aid
We also use this information to help us provide and improve our services as a charity and to keep a record of our communications with you.
We may also collect information on how our website service is accessed and used, known as Usage Data. This Usage Data may include information such as your computer’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.
Tracking & Cookies Data
Use of Data
K9 Rescue International uses the collected data for various purposes:
To provide and maintain our website service
To notify you about changes to our website service
To allow you to participate in interactive features of our website service when you choose to do so
To provide customer care and support
To provide analysis or valuable information so that we can improve our website service
To monitor the usage of our website service
To detect, prevent and address technical issues
Ways we may use your information
We want you to feel confident about your information and how we use it when you support our work
We do not rent, swap or sell your personal information to other organisations for them to use in their own marketing activities.
We are committed to keeping your information safe. We ensure that additional controls are in place for financial, sensitive and other special categories of information, to ensure we meet regulatory and legal requirements for managing these types of information.
How we ensure we are using your information properly
In most cases, the legal basis that we rely on to process your personal data will be one of the following, depending on the circumstances in which it has been collected and used.
where you have provided your consent to allow us to use your data in a certain way, such as receiving news by email, phone or text message
a legal obligation to use or disclose information, such as retaining records for Gift Aid purposes
where it is in our legitimate interests to perform administrative functions such as processing donations or following up an information request, or
marketing communications where our legitimate interest is to raise funds to deliver our charitable purposes
What is Legitimate Interest?
Legitimate interest is a legal ground for processing your data. It means that our use of your information must be fair and balanced to ensure we consider your rights and interests as an individual.
Some examples of how we might rely on legitimate interest are:
- Sending you information, such as updates about our work, how you can support us by raising funds or donating.
- Administration such as improving the security of our website and systems, preventing fraud, processing donations or delivering orders.
- Analysing personal information to ensure our services and communications are relevant to you.
- Delivery of our charitable purpose, which you can see in detail in the K9 Rescue International Constitution
- Administrative Purposes
- Reporting criminal acts and compliance with law enforcement agencies
- Internal and external audit for financial or regulatory compliance purposes
- Reporting required by law or regulation
- Generating funds and publicising our work
- Managing our operations
- Financial control and management
- Where K9 Rescue International has been named as beneficiary or executor, administration of supporters’ estates and/or gifts in Wills
What will you hear about from us?
Here are some examples of the marketing communications we are most likely to send you. We’ll always respect any communication preferences you have told us about, and you can change them at any time.
Our supporter newsletter and updates keeping you up to date on everything to do with the animals you help us support
Appeals and fundraising – everything from requests for donations, how you can raise money for our work, to raffles, information about how you can leave us a gift in your will, and news about the difference your donations are making
Opportunities to support our campaigns, such as events, and K9 Fundraising Army Team progress
Changing how you’d like to hear from us
Please help us get things right by telling us when your contact details and other personal information changes. At any time, you can change how we contact you, or ask us to stop contacting you altogether.
Get in touch with us by emailing firstname.lastname@example.org
Instructions for unsubscribing from e-mails will also be included in each e-mail communication we send. You now have the right to be forgotten which mean you can request for your personally identifiable information to be deleted. In order to fulfil this request, we’ll archive your record on our database, removing your personal identifiable data, but we’ll also need to keep a suppression list so we always have a record of your request to make sure we never contact you again. However, in some circumstances there will be a legal reason for us to keep a record such as there being financial information which must be kept for six years
Our Service Providers
We work with trusted service providers including fundraising agencies, data analysis specialists, direct marketing agencies, software platform providers and researchers. These companies help us to deliver our work effectively.
In some circumstances relevant staff at our service providers will have access to your personal information. This access is only granted by K9 Rescue International to the extent necessary for them to perform their services for us. All our service providers must comply with strict rules to protect the information you have given us.
Links to other sites
We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services
Our Service does not address anyone under the age of 18.
We do not knowingly collect personally identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that your Child has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from children without verification of parental consent, we take steps to remove that information from our servers.
Security of Data
K9 Rescue International will take such steps as are reasonable in the circumstances to protect the personal information that it holds from misuse, interference and loss and from unauthorised access, modification or disclosure. We will take reasonable steps to ensure that hard-copy and electronic records containing personal information are stored securely. This includes having an internal policy that records containing personal information are only accessible by people within K9 Rescue International who have a genuine “need to know”. No data transmission over the internet can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, K9 Rescue International cannot ensure or warrant the security of any information you transmit to us over the internet, and you do so at your own risk. Once we receive your transmission, we make reasonable efforts to try to ensure its security both on our systems and while in transit between our systems and the systems of the companies who provide us with various services. K9 Rescue International will take such steps as are reasonable in the circumstances to destroy or de-identify personal information should we no longer need the information and the information is no longer required to be kept by law or an order of a court/tribunal.
Security of Payment Information
Online donations are securely processed. Any offline donations that you make by cheque, monthly debit or credit card are also securely processed either by K9 Rescue International or our trusted service providers.
Where is your information stored?
Information submitted by you may be transferred by us to our other offices and to other reputable third party organisations as referred to in this policy, and these may be situated outside the European Economic Area (EEA).
How can you access your personal information?
You have the right to request a copy of the personal information which K9 Rescue International holds about you and to have any inaccuracies corrected. You can request a copy of the personal information we store through a Subject Access Request. Please email email@example.com to request this.
As a European citizen, under GDPR, you have certain individual rights. You can learn more about these rights in the GDPR Guide.